With a rise in remote work within organizations over the last few years, finding tools to help your employees collaborate on projects has become even more critical than ever before. Like any tool that you use in your business, finding one that is the right fit for you can be challenging.
How do you find something that will work for the kind of collaborations that you will be doing, that is also easy to use and train other employees to use—especially in an era where many of your employees may be working from home, scattered throughout different regions?
Finding the right balance between functionality and user-friendliness is a crucial part of ensuring the execution of your collaborative projects is a streamlined and effective process.
Identify the Kind of Collaboration Your Business Will Be Doing
The first step to choosing a collaboration software for your business is identifying the kind of collaborations your employees will be doing. Do you need something that will allow you to do mass video calls?
Platforms like Zoom are great for video chatting and conference calls when your employees aren’t in the same space. Still, due to their popularity, you may have issues with your calls lagging as the system gets overwhelmed by the number of people accessing it at the same time.
If you need a program for file sharing between teams and employees where people can add or comment on each other’s work, systems like Google Docs are simple, widely used platforms that many people will already be familiar with.
Choosing tools that your employees are already familiar with can be an asset. It will eliminate the need for extensive training and make the collaboration process smoother than trying to integrate new technologies. I implement consistent training for all of the employees that will be using the software.
If you’re looking specifically for design-based collaboration software, tools like InVision would be an excellent fit for you.
InVision allows you to create and edit design-based projects and even gives you the option to share projects with your clients while they are still in the editing stages, which will allow your clients to see their product before it is done, and give suggestions for any edits and fine-tuning to ensure that the final product is exactly what they are looking for.
Including your clients in your collaborative projects will ensure that they are satisfied and save you time making changes that could have been caught much earlier in the design process.
Focus on the Features You’re Most Interested In
Platforms like Google Workspace and Microsoft Teams are great if you’re looking for a system with multiple features. Both these platforms offer video chatting, file sharing, and other perfect elements for those looking for an all-in-one tool for their collaborative projects. However, if you’re not looking for anything advanced, having too many extra features will not be helpful for the work that you’re doing.
Training your employees to use a complete system like Google Workspace and all of the apps and features that come with it when they will likely only be using one of the features available may be a waste of time and resources that could otherwise be used in business and project management. If you only need file sharing and editing capabilities, something like Google Docs will work just fine.
Make a hierarchy of the tools and features that will be the most useful for your business, then find a system that most closely aligns with the features that you need. That way, you will only need to work with and be knowledgeable on products that you will actively be using and will therefore be getting the best value out of your collaboration tools.
Best Collaborations Tools: In Conclusion
With a rise in the number of employees working remotely, finding new ways to encourage collaboration in the workplace can be a challenge. Finding the right tools and platforms that will be a good fit for your company and your collaboration goals and the projects you will be working on can be a challenge, but once you find the tools that will work for you, the collaboration process will yield great rewards.
Whether you’re looking for a complete system with every tool you could imagine, basic file sharing, or the ability to collaborate and edit specific types of projects, there are plenty of tools out there for you to try.